How to create a SharePoint site-A Step-by-Step Guide

 create-SharePoint-site

SharePoint Services

A well-structured intranet is essential for organizations to enhance communication, foster collaboration among users, and efficiently manage important documents. Microsoft offers a powerful and flexible platform called SharePoint, which enables the creation of exclusive intranets tailored to an organization's needs using both built-in and customizable web parts. This guide will walk you through building a simple intranet using only the out-of-the-box components available in SharePoint Online.

Step 1: Site Creation

Follow these steps to create your SharePoint intranet:

1. Navigate to the SharePoint Admin Center:

  • Go to the Microsoft 365 admin center (admin.microsoft.com).
  • Select SharePoint from the left-hand menu.
  • Click on Active Sites --> Create to start creating a new site.
Active-sites

2. Choose the Type of Site:

You can select from Team Site or Communication Site based on your needs:

  • Team Site: Ideal for collaboration within smaller groups or teams working on projects.
  • Communication Site: Best for sharing news, reports, and information with a wider audience.
Site-types

3. Select a Template:

SharePoint offers predefined templates like:

  • Human Resources Template
  • Learning Template
  • Volunteer Template

Choose any of these templates to get started quickly or select the Blank Template to design your intranet from scratch.

4. Configure Site Details:

  • Click on Use Template after selecting the template.
  • Provide a Site Name that reflects the purpose of the intranet.
  • Add the Site Owner who will manage permissions and content.
  • Click Next to proceed.

5. Set Language and Timezone:

  • Select the preferred Language and Timezone for your organization.
  • Click on Create Site to finalize the site creation.

Step 2: Modifying Site Appearance in SharePoint

  • Once the site is created, open it.
  • SharePoint allows customization of the Theme, Font, Header, Navigation, and Footer.
  • Click on the gear icon in the top-right corner and select "Change the look."
Modifying-site-appearance-sharepoint
  • In this section, you can modify various elements, including Navigation, Header, Theme, and more to personalize the site's appearance.

Step 3: Adding Web Parts in SharePoint

SharePoint provides the flexibility to add both Out-of-the-Box (OOTB) Web Parts and custom web parts to enhance site functionality.

  • OOTB Web Parts: These include built-in components like Banner,  Image Gallery,  Button,  Media, Weather, Events, Quick Links, Stream, etc.
  • Custom Web Parts: If the available web parts do not meet specific requirements, custom web parts can be developed and deployed on SharePoint pages.

Now, let's explore a customized web part template sample to understand how we can build and integrate a tailored solution.

DIY-Design3

This SharePoint design template includes various components to enhance user experience and streamline organizational communication. Below is the purpose of each component:

1. Customized Suite Bar
  • Displays the company logo with a custom suite bar color for branding.
2. Top Navigation
  • Provides quick access to essential sections for better navigation.
3. Welcome Banner
  • Displays the current date and time along with a custom message before the logged-in user’s name.
  • Includes a multiple time zone clock that updates based on the selected location.
4. Let’s Wish
  • A scrolling carousel showcasing employees with birthdays.
  • Users can send customized birthday wishes via the “Let’s Wish” button.
DDiscover sleek, user-friendly web parts you can deploy instantly
Explore Our Webparts
5. Quick Links
  • Displays frequently accessed links.
  • Supports external links, customized icons, and allows opening links in a new or same window.
6. News
  • Displays news posts created by users.
  • Allows tagging news as Company News or Technology News.
  • Users can sort and filter news posts.
7. New Employees
  • Lists newly joined employees.
  • Users can send greetings via a "Send Greetings" button.
8. Holiday
  • Displays a list of company holidays.
  • Users can filter holidays based on location.
9. Calendar
  • Shows upcoming events within the organization.
  • Users can add events to their Outlook calendar.
10. Footer
  • Displays company copyright information for branding and legal purposes.
To learn more about this template or explore different SharePoint design templates, Click Here.
Implement Intranet for your Company in just 2 Days!!!

Conclusion

Building an intranet in SharePoint Online is a strategic move for organizations looking to enhance collaboration, communication, and document management. By leveraging out-of-the-box webparts, companies can quickly create a functional and engaging intranet tailored to their needs.

From site creation and customization to adding essential components like news, quick links, and employee engagement features, SharePoint provides a flexible and scalable solution. Whether using a predefined template or designing from scratch, businesses can optimize their intranet to improve productivity and connectivity across teams.

With the right setup, your SharePoint intranet can be come a central hub for information sharing and workplace engagement.

Ready to transform your organization’s digital workspace?

TTo Start building your SharePoint intranet today
Contact us

Additional Resources‍

How to create a document library in SharePoint
How to create SharePoint list
SharePoint webparts for modern intranet

Comments

Post a Comment

Popular posts from this blog

From Inbox to Intranet: Automate SharePoint News Posts in Real-Time

Image
  Power Automate SharePoint Services In today’s fast-paced work environment, keeping everyone updated with the latest news and announcements is crucial. With Power Automate, you can streamline the process of creating news posts in SharePoint directly from Outlook emails. This automation saves time and ensures that important information is shared quickly and efficiently. This blog walks you through the steps to set up this efficient integration. What You’ll Need Power Automate:  Included with most Microsoft 365 plans for creating automated workflows. SharePoint Site:  The destination site where your news articles will be published. Outlook Account : A Microsoft 365 Outlook account to receive emails. Step-by-Step Guide to Create Your Flow Step 1: Set Up the Trigger Begin by signing in to Power Automate and creating a new flow using the  "When a new email arrives"  trigger from Outlook. You can set specific conditions to filter the emails that will initiate the flo...
Read more

How to use flexible sections in SharePoint pages: A Simple Guide

Image
  SharePoint Services Introduction SharePoint introduced  flexible layout section , within the flexible section we can move the webpart anywhere on the  two-dimensional grid , resizing, over lapping and grouping the webparts, this guide covers how to use flexible sections in SharePoint, from adding web parts to customizing layouts for mobile views. How to add flexible section in SharePoint Page Just like adding other sections, click the  Section button . This will open the Section toolbox. In the toolbox, you will see the Flexible Section listed first. Click on  Flexible  to add a Flexible Section to your page. How to add web parts inflexible sections After adding a Flexible Section to your page, web parts cannot be added directly. Instead, you need to drag them from one of the Column Layouts into the Flexible Section, duplicate an existing web part, or use the  Toolbox pane . The Toolbox pane, located on the right side, allows you to easily add web pa...
Read more

How to Set Up Automated Reminders and Alerts in SharePoint (Step-by-Step Guide 2026)

Image
  SharePoint Services Ever missed a task because you forgot to follow up? SharePoint reminders and alerts make sure that never happens again. Whether you’re tracking project deadlines or document approvals, you can automate it all no coding required! Need help setting up your SharePoint automation? Get a free consultation today If you use  SharePoint  to manage your projects, documents, or tasks, you’ve probably faced this problem. you forget to follow up on something important until someone reminds you after it’s already late. That’s where  automated reminders and alerts  come in handy. They do the remembering for you so you can focus on your real work. In this blog, I’ll show you  two simple ways  to set up alerts and reminders in SharePoint: 1. Using the  built-in “Alert Me”  option. 2. Creating  smart reminders with Power Automate (Flow). And yes, everything here works with  SharePoint Online  (Microsoft 365). Let’s get sta...
Read more